Staff Motivation Techniques

Low productivity is destructive to any business. That is why
managers must be trained to detect when employees are feeling
unproductive so they can motivate them.

The best step in increasing productivity is for the
managers to create a work environment that inspires high
productivity. The managers are the persons who can best draw
productivity out of their subordinates. Most times, all it takes is
a lively exchange of ideas, words of compliment where they are due and
instilling in the minds of the employees a deep sense of importance
and making them aware of their valuable contribution for the growth of
the business.

The signs of an unproductive workplace are manifest in the
following:

Meetings do not start and end within schedule and do no not have
a precise written agenda;
High employee turnover because people do not feel included, valued
or not apprised of their personal roles and functions;
The office is a complete mess. This includes incorrect
information channeling, incorrect handling of phone calls and phone
messages, improper handling of mails and faxes and poor time
management;
Lack of focus on work because of irrelevant chit chat, social
media, the internet and other forms of work interruptions. Thus,
there must be a firm internet policy in the workplace.

Lack of leadership in the office is also a sign of
unproductivity. This includes not providing the employees with
direction, support and encouragement to achieve their objectives.
This is why managers should have sufficient training so as to counter
unproductivity and find staff solutions to motivate the staff to
group together their efforts towards the growth of the company.

Employees feed on incentives and respond well to positive
energy. To turn low productivity around, a manager should practice
staff motivation and take the following necessary steps:

Reviewing company goals and objectives and sharing them with the
entire team. Reward high performers through verbal recognition and
with other possible incentives.
Cut meeting times into half to allow the employees to give time
to complete their work within their own set time frame.
Create guidelines for office environment that everyone respects
and understands.
Minimize internal communications and provide guidelines for its
use.

Low work productivity has a fatal effect on the company
however, if the manager can readily see the signs of unproductivity
before it gets worse, immediate changes may be made to turn
unproductivity around. Incentives such as improved training, holiday
time and rewards can also help increase an employee's sense of job
satisfaction. This will in turn make the workforce happier, healthier
and more productive. Staff management would surely then be a success
in these areas.

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